1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal and/or company information.
2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).
3. Collecting personal and/or company information
3.1 We may collect, store and use the following kinds of personal and/or company information:
a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
b) information that you provide to us when registering with our website (including your email address);
c) information that you provide when completing your profile on our website (including your name, company name, province/state, phone number);
d) information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);
e) information relating to any purchases you make of our goods and/or services or any other transactions that you enter into through our website (including your name, address, telephone number, email address and card details);
f) information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication); and
g) any other personal and/or company information that you choose to send to us.
3.2 Before you disclose to us the personal and/or company information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal and/or company information in accordance with this policy.
4. Using personal and/or company information
4.1 Personal and/or company information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
4.2 We may use your personal and/or company information to:
a) administer our website and business;
b) personalize our website for you;
c) enable your use of the services available on our website;
d) send you goods purchased through our website;
e) supply to you, services purchased through our website;
f) send invoices and collect payments from you;
g) send you non-marketing commercial communications;
h) send you email notifications that you have specifically requested
i) send you marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
j) deal with enquiries, support and complaints made by or about you relating to our website;
k) keep our website secure and prevent fraud; and
l) verify compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our website private messaging service).
4.3 We will not, without your express consent, supply your personal and/or company information to any third party for the purpose of their or any other third party’s direct marketing.
5. Disclosing personal and/or company information
5.1 We may disclose your personal and/or company information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
5.2 We may disclose your personal and/or company information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
5.3 We may disclose your personal and/or company information:
a) to the extent that we are required to do so by law;
b) in connection with any ongoing or prospective legal proceedings;
c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
d) to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal and/or company information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal and/or company information.
5.4 Except as provided in this policy, we will not provide your personal and/or company information to third parties.
6. International data transfers
6.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
6.2 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the Canadian Area: The United States of America, Russia, Japan, China and India.
6.3 Personal and/or company information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
6.4 You expressly agree to the transfers of personal and/or company information described in this Section 6.
7. Retaining personal and/or company information
7.1 This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal and/or company information.
7.2 Personal and/or company information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
7.3 Without prejudice to Section 7.2, we will usually delete personal and/or company data within 30 days after cancellation.
7.4 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal and/or company data:
a) to the extent that we are required to do so by law;
b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
8. Security of personal and/or company information
8.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal and/or company information.
8.2 We will store all the personal and/or company information you provide on our secure (password- and firewall-protected) servers.
8.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
8.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We may notify you of changes to this policy [by email or through the private messaging system on our website].
10. Your rights
10.1 You may instruct us to provide you with any personal and/or company information we hold about you; provision of such information will be subject to:
a) the payment of a fee (currently fixed at CAD 100); and
b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
10.2 We may withhold personal and/or company information that you request to the extent permitted by law.
10.3 You may instruct us at any time not to process your personal and/or company information for marketing purposes.
10.4 In practice, you will usually either expressly agree in advance to our use of your personal and/or company information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal and/or company information for marketing purposes.
11. Third party websites
11.1 Our website includes hyperlinks to, and details of, third party websites.
11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
12. Updating information
12.1 Please let us know if the personal and/or company information that we hold about you needs to be corrected or updated.
13.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
13.3 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
13.4 Cookies do not typically contain any information that personally identifies a user, but personal and/or company information that we store about you may be linked to the information stored in and obtained from cookies.
13.5 We use both persistent and session cookies on our website.
13.6 If you block cookies, you will not be able to use all the features on our website.
14. Our details
14.1 The websites are owned and operated by Tracx Systems Ltd.
14.2 We are registered in the province of Alberta, Canada
14.3 Our principal place of business is at 540 36th Street N, Lethbridge, AB T1H 5H6, Canada.
14.4 You can contact us:
a) by post, using the postal address given above;
b) using our website contact form;
c) by telephone, on contact number published on our website; or
d) by email, using the email address published on our website.